We are hiring an Administrative Assistant for a permanent position in La Spezia, Italy.
The ideal candidate must have a high school diploma or university degree, fluency in Italian and English, and preferably proficiency in one or two additional languages such as French, Arabic, or German. Strong MS Office skills, experience in travel and event coordination, multitasking ability, problem-solving skills, precision, and attention to detail are crucial. Living within specified areas is required due to impractical commuting conditions.
Job Qualifications: High school diploma or university degree. Fluency in Italian and English. Proficiency in one or two additional languages (French, Arabic, or German preferred). Strong knowledge of MS Office Suite, especially Excel, Word, and PowerPoint. Experience in arranging travel, events, and hospitality. Ability to multitask effectively. Problem-solving attitude. Precision and meticulousness. Job Duties: Greets visitors and notifies appropriate individuals of their arrival. Answers telephone calls promptly and directs them to relevant parties. Orders mail and express shipment supplies as needed for the HR Department. Enters and updates job descriptions as required. Ensures Elliott literature is current and accessible for guests in the lobby. Assists in preparing presentations. Generates, types, and revises Service Center correspondence using proper business formatting. Documents typed memos, letters, and expense reports accurately. Maintains a presence at the reception area during guest visits. Notifies supervisor of any necessary variations in office hours to arrange for a substitute. Keeps reception area tidy and organized. Manages PowerPoint presentations at an advanced level. Ensures ample supply of Elliott literature in designated areas. Controls gate access, checks badges, and coordinates escorts as necessary. Maintains and sources medical kits as required. Handles NDT certificates and responds to ISTAT statistics questionnaires. Receives goods, registers them into the database, and manages associated documentation. Conducts job filing tasks efficiently. Base Location: Work Schedule: Full time - Monday - Friday.
The world turns to Elliott. Customers throughout the world choose Elliott for the design, manufacture and service of their critical rotating equipment. Elliott's global service network routinely installs, overhauls, repairs, upgrades and rerates machines from any manufacturer. Customers everywhere turn to Elliott for precision engineering, extraordinary reliability and unparalleled service.
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About Us We are proud of our legacy, but our focus is on the future, putting our tradition of innovation to work on the new challenges facing global energy production and processes. Using advanced technologies, producing high-quality products, and offering reliable services are just a few of the ways that Ebara Elliott Energy is doing its part to contribute to a cleaner, more sustainable future.
As a solution provider in the energy industry, Ebara Elliott Energy designs, manufactures, and services technically advanced centrifugal and axial compressors, steam turbines, power recovery expanders, custom pumps, and cryogenic products used in the petrochemical, refining, oil & gas, and liquefied gas industries, as well as in power applications. We employ 2,300 people in 30 locations around the world. The company is a wholly owned subsidiary of Ebara Corporation, a major industrial conglomerate headquartered in Tokyo, Japan. Ebara employs 19,000 people and has sales of US $5 billion.
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