, PhilippinesJob Family Group:FinanceWorker Type:RegularPosting Start Date:Business unit:Experience Level: Early CareersJob Description: The purpose of this position is for the incumbent to play a key role in Group Services and Recoveries (GSR) Manila's change journey in continuing the process' transformation to a trail blazer for how Finance and the Business work together to deliver end to end value.The GSR Analyst will have the opportunity to impact any one of the following teams;Pre Billing / BillingAccount ManagementPayThe analyst is expected to deliver excellent performance on related Key Performance Indicators (KPIs): Ageing Unbilled, Billing Accuracy, Overdue Invoice Positions, Query Management, and On-time Payments.Analysts are expected as well to be change agents of GSR Roadmap projects, and to continuously work in embedding GSR strategies into day-to-day tasks. The role also offers the incumbent an opportunity to develop leadership skills on influencing, collaborating, working to outcome and sound application of analytical and reporting skills with a diverse set of globally positioned stakeholders.Pre-Billing/BillingPerform Pre Billing/Billing and Query Resolution activities for in-scope entities such as:Managing creation of upfront agreements through the Engagement Confirmation Tool (ECT) for handled types of charges through to gathering of confirmationsDriving action to manage KPIs relevant to the maintenance of ECT: coding validation errors, ageing open and expired engagements, etc.Managing billing for the Service Provider Entity assigned:Sourcing of data from feeders, preparation and thorough review of data to be processed for billingTimely processing of requests for billing received including the related Master data set upCommunication of Unbilled accrualsPreparation of ad-hoc reports not in-scope of MIProvision of support in audit requirements and customer requestsPerforming periodic reviews of unbilled items and ensuring escalation of actions needed to be taken by FO, OU and SP.Ensure compliance to Agreed Terms of Reference and identify root cause of noncompliance and follow through of resolution before the next billingReviewing monthly Billing Accuracy compliance, searching for root causes and working towards permanent resolution of misses.Ensuring real time updates and ownership of actions assigned from the Query Management ToolProviding support to the Account Management team on Intra Group accounting activities for monthly reconciliations and quarterly reporting are performed within closing timeline.Account ManagementOwn Query Resolution activities and manage accounts receivable positions, such as:Owning queries on invoices logged in the Resolve tool, and coordinating with SP, FO, and OU counterparts to expedite resolutionPerforming root cause analysis on disputes to prevent recurrences and contribute to continuous improvement on First Time Right (FTR) invoicing metricsManaging overdues by following up with Pay and OU approver counterparts. Where recurring blockers to timely recoveries are seen, proactively collaborate with relevant stakeholders to improve end to end ways of workingManaging cash application and allocation processes to ensure timely update of open invoice positions in order to help focus follow up and escalation efforts where these are requiredPerforming quarterly reconciliation on revenue and cost accrual balances between SPs and OUs, and resolving material imbalances in a timely mannerPayPerform Pay and Query Logging activities such as:Parking invoices upon receipt. Ensures all invoices are entered into the AP ledgers daily and reconciles all AP ledgers daily (including intercompany balances). Review all invoices for accuracy and validity, appropriate documentation and approval prior to payment.Adaptability and quick understanding of Operating Units specific billing and invoice processing requirements such as Withholding Tax and Country legal and fiscal requirements.Chasing for coding and approval of invoices prior posting, with timely escalations where necessary to ensure that compliance to Pay Now or Query (PNOQ) targets is metWork closely with GSR Bill Team, onshore business or GSR Account Management team to ensure invoices between counterparties are received and processed timelyExecuting parked and blocked controls to ensure proper management of open, unpaid itemsFor products, executing Goods Receipt (GR) / Invoice Receipt (IR) controls and coordinating with action parties in order to resolve imbalancesResolving iDoc errors where encounteredLogging of queries where disputes from the business are receivedEnsures payment runs are managed, identifying all payments required to be paid and uploads into the relevant bank account.Update relevant Master Data and work with MRD/FO Data team for any required changes (for example vendor extension and bank details update)Ensuring, updating upfront agreements through the Engagement Confirmation Tool (ECT) particularly the details in the receiving units of the services rendered i.e. Vendor no., recipient coding, budget holdersEnsure Intra Group accounting activities for monthly reconciliations and quarterly reporting are performed within closing timeline.-DISCLAIMER:Please note: We occasionally amend or withdraw Shell jobs and reserve the right to do so at any time, including prior to the advertised closing date. Before applying, you are advised to read our data protection policy. This policy describes the processing that may be associated with your personal data and informs you that your personal data may be transferred to Shell/Shell Group companies around the world. The Shell Group and its approved recruitment consultants will never ask you for a fee to process or consider your application for a career with Shell. Anyone who demands such a fee is not an authorised Shell representative and you are strongly advised to refuse any such demand. Shell is an Equal Opportunity Employer.SummaryLocation: Dela Rosa - Street officeType:
