Office Coordinator

Company Name: Linguava Interpreters
Title of Position: Office Coordinator
Position Type: Full-Time / Hourly
Location: On-Site
12106 NE Marx St.
Portland, OR 97220
Schedule: Monday-Friday (8 am – 5 pm PST) 
Founded in 2010, and located in Portland, Oregon, Linguava Interpreters is a full-service language agency located in Portland, Oregon. We provide on-site interpretation, telephonic interpretation, video relay interpretation, and document translation to connect our clients with a language specialist that will best meet their needs. 
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The Office Coordinator will coordinate office activities and operations while providing clerical and administrative support to management.
Duties/Responsibilities:
Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
Answering phone calls, transferring callers as appropriate.
Managing schedules for conference and community spaces.
Monitoring and ordering inventory for office and breakroom supplies.
Managing incoming and outgoing correspondence, including emails, faxes, mail and packages.
Filing and organizing records, invoices and other important documentation.
Submitting work orders and scheduling repairs for general office space and equipment.
Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
Performs other related duties as assigned.
Required Skills/Abilities:
Strong written and verbal communication skills
Excellent organizational and time management skills
Great customer service and interpersonal skills
Friendly, service-oriented personality
Keen attention to detail
Problem-solving and basic troubleshooting skills
Proficiency with common word processing and spreadsheet software
Comfortable in a fast-paced environment
Education and Experience:
High school diploma or equivalent required; Associates degree in office administration or related field preferred.
At least three years of administrative and clerical experience required.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Must be able to lift up to 15 pounds at times.

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