Operations Support Specialist

Job Description - Operations support specialist (2401619)
Job Description
CALL FOR EXPRESSIONS OF INTEREST - VACANCY ANNOUNCEMENT : 2401619
Operations support specialist
Job Posting Job Posting : 13/May/2024
Closure Date Closure Date : 27/May/2024, 9:59:00 PM
Organizational Unit : NFIFM
Job Type Job Type : Non-staff opportunities
Type of Requisition : Consultant / PSA (Personal Services Agreement)
Primary Location Primary Location : Various Locations
Duration : Up to 11 months, on when-actually-employed basis
Post Number : N/A
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture. Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply; Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination All selected candidates will undergo rigorous reference and background checks All applications will be treated with the strictest confidentiality Organizational Setting The Fisheries and Aquaculture Division is one of FAO's core technical divisions under the Natural Resources and Sustainable Production stream at FAO headquarters in Rome, Italy. The Division collaborates with Members and partners to promote for the responsible and sustainable management of aquatic food systems, aiming for better production, better nutrition, a better environment, and a better life. To fulfil its mandate, the Division focuses on the global development of fisheries and aquaculture through the implementation of its Blue Transformation a strategic approach that outlines a vision for sustainable and resilient aquatic food systems. Additionally, it extends support to Members through normative instruments and in collaborations with regional fishery bodies (RFBs) established within the framework of the FAO Constitution.
The Assessment and Management Team (NFIFM) of the Fisheries and Aquaculture Division is responsible for all programmes and activities related to Assessment and Management of fisheries and conservation of fishery resources, including all aspects of Fisheries Management and Assessment related to the social, economic, and ecological dimensions in the framework of the Ecosystem Approach to Fisheries. The Team: 1) provides information, advice and technical assistance to FAO Members and Regional Fisheries Bodies and Arrangements on Fisheries Management and Assessment globally, covering all its technical areas of work; 2) promotes and supports the development, dissemination and adoption of tools, methods and approaches to facilitate the management, monitoring and assessment of fisheries; 3) monitors the global status and trends of fish stocks and fisheries; 4) supports the monitoring of all the relevant SDG indicators; 5) supports and promotes cooperation and coordination with other institutions and programmes concerned with responsible fisheries; and 6) provides technical advice and information on the availability and role of processes and tools for fisheries governance and management in ocean governance and relevant multi-lateral environmental agreements. The Team develops and implements a large portfolio of programmes, projects and activities in an integrated and coordinated way, to deliver on its mandate at the service of FAO member countries.
The posts are either home-based or located at FAO headquarters, Viale delle Terme di Caracalla, Rome, Italy. 
Reporting Lines The Consultant or PSA Subscriber will work under the overall supervision of the Team Leader, Assessment and Management Team, and direct supervision of a relevant Officer.
Technical Focus The incumbent will work as part of a multi-disciplinary closely collaborating team, supporting NFIFM Team Leader and the team in general in the management/programme efforts – including the operational, financial and budgetary management of the programme/project portfolio- and contribute to the development and successful implementation of the workplan and activities, as required.
Tasks and responsibilities The tasks and responsibilities of each selected Consultant or PSA Subscriber will be defined in the Terms of Reference for the specific assignment. In general, assigned tasks and responsibilities will normally include one or more of the following elements depending on the assignment and the expertise of the specialist:
• Support all operational aspects of the team's programme/ project activities, including operational, administrative and financial management.
• Support the review and analysis of operational and administrative procedures and practical implementation and the preparation of proposals for improvement and simplification of processes.
• Participate in the development of improved work methods, tools and systems;
• Support management and retrieval of operational data in the corporate systems.
• Retrieve, enter, select and analyse data and/or statistics from a wide variety of sources, including FAO's corporate systems and data bases; verify accuracy of data documents; make necessary calculations;
• Support or ensure timely provision of inputs (personnel, contracts, training, travels, procurement of equipment and supplies, etc.) to activities by coordinating and performing related logistical and administrative tasks;
• Prepare and support specific operational processes (such as procurement, including Letters of Agreements (LoAs) and related implementation and monitoring); preparation of reports, etc.
• Assist in the preparation of specific ad hoc documentation/analysis in support of the Budget Holders and/or relevant programmatic/project activities.
• Participate in the organization, conduct and follow-up of technical workshops, meetings, webinars, consultations and conferences, including related aspects such as liaising with participants or delegates, drafting and dispatching invitation letters, overseeing and performing logistical arrangements, preparing required materials, providing support at the meetings, drafting or editing reports, etc.
• Support tasks such as preparation of working documents, advocacy materials, web pages, articles, and information material for technical networks, workshops, conferences and other events.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING • University degree (for Consultants) / Relevant educational background (for PSA) in the areas of International Relations, Social Sciences, Economics, Accounting, Management, Project Management, Business or Public Administration, Finance or other related fields.
• Relevant experience in support to operations, monitoring and reporting of Programmes/Projects/Activities: minimum 1 year of experience for Category C Consultants/PSAs; minimum 5 years of experience for Category B Consultants/ PSAs; minimum /15 years of experience for Category A Consultants/ PSAs
• Working knowledge (level C) of English and limited knowledge (level B) of one of the other FAO languages (French, Spanish, Arabic, Russian, Chinese) for Consultants; Working knowledge (level C) of English for PSA Subscribers.
FAO Core Competencies Technical/Functional Skills • Good knowledge and experience in supporting operations of programmes and projects, including planning, implementation of activities, management, monitoring and reporting.
• Experience in coordinating and liaising with academia, national authorities, UN agencies, UN representations, donors, intergovernmental organizations, and non-governmental organizations.
• Good ability to organize and manage technical meetings, conferences, high-level meetings, and workshops when applicable.
• Good communication skills (oral and writing).
• Good knowledge of corporate computerized financial / travel / Human Resources systems and administrative procedures and policies of FAO or similar organizations.
• Good knowledge and effective use of standard office software, such as MS Office (Windows, Word, Outlook, Excel, Power Point).
• Ability to manage multiple tasks and deadlines concurrently.
• Familiarity with the rules and regulations of FAO or similar organizations.
Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency
ADDITIONAL INFORMATION FAO does not charge any fee at any stage of the recruitment process (application, interview, processing) Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/   Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. HOW TO APPLY • To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO's behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO's client support team for further assistance: https://fao.service-now.com/csp
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