DescriptionSUMMARY:The Special Events Coordinator works with Philanthropy team members and the Advisory Board to develop, implement and manage special events including fundraising and stewardship events for the Guadalupe Center from concept to completion. Key responsibilities include working with the Advisory Board and Event Chairperson(s) and volunteers to plan, organize, manage and analyze cost-efficient events; set revenue goals; coordinate and manage sponsors, contractors, vendors, employees and volunteers; and to develop new events.ESSENTIAL DUTIES AND RESPONSIBILITIESPlans and produces the Guadalupe Center's Signature event including marketing, planning and coordinating all aspects of event logistics and details in cooperation with Event Chairperson(s) and Advisory Board.Plans and produces other events including, but not limited to, the Charity Golf Classic, the annual Celebration Dinner, and the Art of Appreciation.Develops an integrated event marketing campaign to increase event revenue and awareness. Develops event promotion and publicity strategy in cooperation with Director of Communications & Marketing and advertising and marketing agency.Researches, organizes and implements new event opportunities designed to increase revenue and awareness of the organization.Identifies best practices and enhancement opportunities to improve current Guadalupe Center events.Coordinates and maintains record of meetings with vendors, event committees and staff including communicating the time, date and location to attendees.Develops task timeline for each event and monitors the completion of items.Develops an event notebook for each event which includes all pertinent information related to the event and samples of print material.Helps research and procure auction items for events.Works with Philanthropy team to create and produce major donor events in private homes, small venues, or in Immokalee to thank and cultivate donors.Serves as principal liaison with all committees to ensure event's success. Identifies and cultivates future chairpersons for existing event and identifies chairpersons for any new events.Prepares and monitors budgets for all events and communicates with the Finance Department and VP of Philanthropy on budget, expenses and revenue matters.Identify, cultivate, and solicit cash and in-kind sponsorships from individual donors, businesses and corporations, as appropriate, and in coordination with the Development Department, event committee, Advisory Board and Board of Trustees.Selects, hires, and manages direct contractors and vendors. Works closely with Finance team to make sure vendor relationships are complying with applicable regulations and requirements.Assists with special projects as assigned.Promptly attends all assigned meetings.Other Duties: Please note this job description is designed to cover typical listing of activities, duties and/or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.RequirementsEDUCATION and/or EXPERIENCEBachelor's degree in communications, marketing, event planning or related fieldSuccessful special events (and/or marketing) experience in a nonprofit organization or a corporate setting beneficialExperience with media and public relations beneficialCreativity and ability to work diplomatically with donors, volunteers and other Development Team membersExperience with Raisers Edge software, a plusSKILLS and ABILITIESAbility to think strategicallyExcellent leadership skillsExcellent interpersonal and communication skillsAbility to manage multiple priorities while effectively being part of a teamExcellent computer skills including Word, Excel, website, social media, designAbility to respond creatively and diplomatically to conflicting prioritiesExcellent budget development and management skillsStrong organizational skillsAbility to work independentlyAbility to pass Level II background check and pre-employment drug screeningWORKING CONDITIONS AND PHYSICAL EFFORTIndoors office environmentMay require working outdoors for special eventsMay require evening and weekend hoursMinimal lifting may be required not to exceed 25 pounds #J-18808-Ljbffr
